VisitProof replaces paper visit sheets with a simple digital system. Carers check in from any phone — nothing to download. You see every visit in real time. When evidence is needed, you export a complete visit record in one click.
Example: see completed, late, missing, and incomplete visits at a glance — names are illustrative
For small UK domiciliary care agencies. No credit card required.
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Paper, spreadsheets, and ad hoc processes make it harder to keep visit evidence complete, consistent, and ready when needed.
Carers bring visit sheets back days later. Some are missing, incomplete, or hard to read.
You may not know which visits are missing notes, signatures, or check-outs until someone has to chase them.
Many systems are built for larger providers, with setup, training, and features small agencies do not need.
When a visit is questioned, finding who attended, what happened, and when can take longer than it should.
No implementation project. No training session. No IT support needed.
Enter names, schedules, and care tasks. Takes about 15 minutes for a typical small agency. That is the setup done.
They receive a simple link — nothing to download, no account to create. Tap to check in, confirm tasks, add a note, check out. Every action is timestamped automatically.
Live visit status on your dashboard. If a carer has not checked in within 15 minutes of a scheduled visit, it is clearly flagged so you can follow up quickly.
When evidence is needed — for an inspection, a complaint, or a family query — export a clean PDF of the full visit history. Dates, times, carer identity, tasks, notes. Everything in one document. See a sample export →
VisitProof does one thing well: it makes sure your visit records exist, are accurate, and are retrievable in a clear, structured format for inspections, audits, or complaints.
| Paper / spreadsheets | Large care platforms | VisitProof | |
|---|---|---|---|
| Setup time | Immediate | Weeks | Under 30 minutes |
| Carer training | None (but no tracking) | Days required | None |
| App download for carers | None | Usually required | None — browser link only |
| Real-time visibility | No | Yes | Yes |
| Structured PDF export | Manual / none | Yes | Yes — one click |
| Monthly cost | Near zero | Often significantly higher | £99/month — first month free |
| Built for small agencies | Yes | No | Yes |
This is not general-purpose software with a healthcare badge. Every decision was made with one question: would this make evidence easier to retrieve and present during an inspection, audit, or complaint?
Your visit records are stored on UK servers. A Data Processing Agreement is available on request.
VisitProof is registered with the Information Commissioner's Office. Data minimisation, access controls, and a Data Processing Agreement are part of the service.
Export everything as PDF or CSV at any time — including before you cancel. No data held hostage.
Month-to-month. Cancel any time, no penalty. We earn your renewal every month.
Once a visit record is submitted it cannot be edited without a visible audit trail — which is what makes it credible.
Carers are often on personal phones. VisitProof works from a browser link. No download, no account, no friction.
I built VisitProof because small agencies need a simpler way to keep visit records complete, visible, and easy to retrieve.
VisitProof is designed for small UK care agencies specifically — not as a cut-down version of something bigger. Start small: try it with a few carers or clients and see the visit records come through in real time.
If you have questions before applying, email me directly: hello@visitproof.co.uk. I’ll respond personally, usually within one working day.
No setup fee. No card required. No contract.
Start with a small group of carers or clients and see the visit records come through in real time. Most agencies can see whether it helps within the first week. If it does, continue from £99/month. Cancel any time.
UK domiciliary care agencies only · Questions? Email hello@visitproof.co.uk